Prepress checklist

With regaqrd to JPEGs, I tend to resave them as TIFF files, more out of habit than anything else. Quark XPress didn't allow JPEGs to be placed when I started my typesetting graphic design business. This brainwashed me to steer clear of the format, and I always stick to TIFFs and EPS files. Don't let my phobia put you off though - if the quality is good enough and the colour mode is correct, JPEGs will be fine to use in print. However, you won't find any instruction below to save a press-ready file as a JPEG! A good thing to remember about JPEGs is that you don't resave a JPEG as a JPEG as you are further compressing the file and you won't be happy with the print result. Trust me.

If you want to learn more about the individual colour modes or other prepress training topics, click on the appropriate links below or at the foot of this page.

Prepress training checklist for FULL COLOUR raster graphics (such as colour photographs or resolution-dependent images made up of pixels)
Each image you save should have the following attributes:

1. The image should be converted to CMYK colour mode
2. The image should be 300 DPI
3. The image size should be at least the physical size it will appear in print
4. If it is a cutout it should be saved as an EPS file
5. If it's a 'flattened' image with no cutout it should
   be saved as a TIFF file

Prepress training checklist for GRAYSCALE raster graphics (such as black and white photos or resolution-dependent images made up of pixels)
Each image you save should have the following attributes:

1. The image should be converted to Grayscale colour mode
2. The image should be 300 DPI
3. The image size should be at least the physical size it will appear in print
4. If it is a cutout it should be saved as an EPS file
5. If it's a 'flattened' image with no cutout it should
   be saved as a TIFF file

Prepress training checklist for LINE ART (Bitmap) raster graphics (such as signatures or other non-vector black and white line art)
Each image you save should have the following attributes:

1. The image should be converted to Bitmap colour mode
2. The image should be 1200 DPI
3. The image size should be at least the physical size it will appear in print
4. It should be saved as a TIFF file

Prepress training checklist for VECTOR graphics
(such as Adobe Illustrator vector graphics) for four colour process printing (computer-aided illustration artwork or resolution-independent images made up of paths)
Each image you save should have the following attributes:

1. The image should contain no spot colour swatches -
   just process colour swatches
2. It is often best to convert all text to outlines to avoid potential font problems
3. It should be saved as an EPS file

Prepress training checklist for VECTOR graphics
(such as Adobe Illustrator vector graphics) for four colour process printing (computer-aided illustration artwork or resolution-independent images made up of paths)
Each image you save should have the following attributes:

1. The image should contain no spot colour swatches -
   just process CMYK colour swatches
2. It is often best to convert all text to outlines to avoid potential font problems
3. It should be saved as an EPS file

Exceptions

There are exceptions to every rule. It is now possible to place Illustrator AI files, Photoshop PSD layered files (and layered TIFF files) into InDesign. This is an enormously useful development, but not one which you should look into until you have got to grips with all the formats above.

Flightcheck The Document in Quark and InDesign

To make sure the artwork is up to standard (and therefore to reduce the margin of error) before sending out a press-ready PDF file or original files, you need to do a 'flightcheck'. If you've followed the guidelines above you should be fine, but here are a couple of very brief but essential actions you should take:

In Quark select UTILITIES/USAGE and check the Fonts and Pictures panes for missing or modified items (then fix any issues you find). Once all appears present and correct, select FILE/COLLECT FOR OUTPUT... The dialogue box will have a 'Report Only' checkbox, which you should click. When you click SAVE a report will save as a text document to the location of your choice. Open this and search it for obvious errors like the presence of "RGB" next to any images, or 72 DPI instead of 300/1200 DPI (depending on the image type). If all is well you can either create a press-ready PDF or select FILE/COLLECT FOR OUTPUT... to package all the files for print.

In InDesign check the Links Palette for missing or modified images, and select TYPE/FIND FONT... to check for missing fonts. If all appears OK, select FILE/PREFLIGHT... A very handy panel will appear informing you of all manner of potential issues. If none appear, you should then be OK to either create a press-ready PDF or select FILE/PACKAGE... to collect InDesign files, images and fonts.

If you want to be absolutely sure nothing is going to go wrong and you want a second opinion about your files, you should invest in flightcheck software. It's not very expensive, and it could save you much more than its price tag if a print run goes wrong. The one that I know and trust is Markzware Flightcheck Studio, available for both Quark 6 and InDesign CS2 on OSX. This doesn't just list errors for you to deal with - it actually takes you to the page and location of any problem elements and tells you what's wrong with them.

If you want to get flightcheck/preflight software that's compatible with Quark 7 and InDesign CS3, then Flightcheck Designer by the same company is the one to get.

Glossary

• EPS - Encapsulated PostScript file
• TIFF - Tagged-Image File Format file
• AI - Adobe Illustrator file
• PSD - Adobe Photoshop Document